Privacy and Cookies Policy

The Uplift Project
Effective Date: 11.02.2025

1. Introduction

The Uplift Project is committed to protecting your privacy, dignity, and autonomy.

We support women and families affected by trauma, domestic abuse, coercive control, addiction, social isolation, and related adversity. Our work is grounded in safety, choice, and non-conditional access .

This Privacy and Cookies Policy explains:

  • What information we collect

  • Why we collect it

  • How we store and protect it

  • Your rights under the General Data Protection Regulation (GDPR)

  • How cookies are used on our website

We collect the minimum amount of information necessary to provide safe, ethical services. We do not collect information for surveillance, monitoring, or performance tracking.

2. Who We Are

The Uplift Project is a community-based nonprofit organisation delivering trauma-informed physical activity and wellbeing programmes in the Republic of Ireland and Northern Ireland.

For the purposes of GDPR, The Uplift Project is the Data Controller for any personal data collected through:

  • Theupliftproject.ie

  • Programme registration forms

  • Email or phone contact

  • Safeguarding documentation

Contact details:
Email: info@theupliftproject.ie

3. Our Core Data Protection Principles

In line with GDPR and our safeguarding commitments , we commit to:

  • Collecting only data that is necessary and proportionate

  • Being clear about why we collect information

  • Storing data securely

  • Limiting access to authorised personnel only

  • Never using data to monitor engagement or enforce participation

  • Sharing information only when legally required or where safeguarding thresholds are met

Participation in our programmes is voluntary. Disclosure is never required .

4. What Information We Collect

Depending on how you interact with us, we may collect:

a. Website Enquiries

If you contact us via our website, we may collect:

  • Your name

  • Email address

  • Phone number (if provided)

  • Any information you choose to include in your message

We do not require you to disclose personal history in order to access support.

b. Programme Registration

For programme participation, we may collect:

  • Name

  • Contact details

  • Emergency contact information

  • Relevant accessibility or health information (where appropriate)

We collect only what is necessary to ensure safe delivery of activities .

c. Safeguarding Records

Where a safeguarding concern arises, we may record:

  • Details of the concern

  • Actions taken

  • Referrals made

Safeguarding documentation is handled in line with our Safeguarding Statement and relevant national guidance.

d. Photography Consent

Where photographs are taken:

  • Written consent is obtained

  • Opt-out is respected at all times

  • No identifying information is used without explicit permission

5. Legal Basis for Processing (GDPR)

We process personal data under the following legal bases:

  • Consent – where you voluntarily provide information

  • Legitimate Interest – to deliver safe, effective community-based programmes

  • Legal Obligation – where safeguarding or statutory reporting is required

  • Vital Interests – in situations involving immediate risk to safety

We do not use automated decision-making or profiling.

6. How We Use Your Information

We use your information to:

  • Respond to enquiries

  • Deliver community-based programmes

  • Ensure participant safety

  • Meet safeguarding responsibilities

  • Maintain basic administrative records

We do not:

  • Sell data

  • Share data for marketing

  • Monitor attendance patterns for performance

  • Track engagement behaviour

Evaluation within The Uplift Project focuses on access and return, not surveillance .

7. Data Sharing

We will only share your information:

  • Where required by law

  • Where a safeguarding concern meets reporting thresholds

  • With your explicit consent

Information is shared on a strict need-to-know basis.

We do not share personal data with third parties for commercial purposes.

8. Data Storage and Security

We take reasonable technical and organisational measures to protect your data.

This includes:

  • Secure digital storage systems

  • Password-protected files

  • Restricted staff access

  • Confidential handling procedures

In line with our safeguarding risk assessment , privacy and confidentiality are treated as core safety measures.

We retain data only for as long as necessary to fulfil the purpose for which it was collected, or as required by law.

9. Your Rights Under GDPR

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (where legally permissible)

  • Restrict processing

  • Withdraw consent at any time

  • Lodge a complaint with the Data Protection Commission (Republic of Ireland) or the Information Commissioner’s Office (Northern Ireland)

To exercise your rights, please contact us at [Insert email].

10. Cookies Policy

What Are Cookies?

Cookies are small text files stored on your device when you visit a website.

How We Use Cookies

Theupliftproject.ie uses:

  • Essential cookies – required for basic website functionality

  • Analytics cookies (if enabled) – to understand website traffic in aggregated, anonymous form

We do not use cookies to:

  • Track individuals

  • Profile users

  • Target advertising

  • Monitor behaviour

Where non-essential cookies are used, you will be asked for consent through a cookie banner.

You can disable cookies through your browser settings at any time.

11. Third-Party Services

If we use third-party tools such as:

  • Website hosting providers

  • Email systems

  • Event registration platforms

These providers are required to comply with GDPR and process data securely.

We select providers that align with our commitment to confidentiality and proportionality.

12. Cross-Border Data

As we operate across the Republic of Ireland and Northern Ireland, data may be processed within the European Union and the United Kingdom. We ensure appropriate safeguards are in place in accordance with GDPR and UK GDPR.

13. Changes to This Policy

We may update this policy to reflect legal or organisational changes.

The most recent version will always be available on theupliftproject.ie.

14. Contact Us

If you have questions about this policy or how your data is handled, please contact:

The Uplift Project
Email: info@theupliftproject.ie